Employer / Community Partner FAQ

My opportunity's status is “Expired.” What does that mean?

After an opportunity’s start date has passed, its status will change to “Expired.” It will no longer be visible to students. You can fix this as follows:

• Make the position inactive by clicking the opportunity title in your workspace and select “Inactive” from the “Status” dropdown menu.
• Mark the position as filled

I keep getting an error message. What do I need to do?

If you are logged in and see an error message that says "You must be logged in as an approved organization to view this page," there is an issue with your browser’s cookies. Simply clear your cookies, close your web browser and try logging back in. Here is a helpful website with steps to clear cookies.

If you continue having issues, please email info@mycareerE3.org.

What is MyCareerE3's confidentiality policy?

Information submitted to MyCareerE3 will be used for the purpose of connecting employers and students with high-quality work-based learning experiences. View our Privacy Policy.

I want to post the same opportunity. How may I do that?

If you would like to re-post the same opportunity at a later date, click the two pieces of paper located to the right of the opportunity’s title in your dashboard. Modify any of the opportunity’s details, and make sure to update the start and end dates. Select “Active” in the “Status” dropdown menu to make the opportunity visible on the site once it’s saved.

What happens when I find a good candidate?

That’s great you found a candidate! Because the Kentucky Department of Education looks to us for work-based learning metrics, we ask that in you mark your opportunity as filled on the web site (whether or not the students were found through MyCareerE3).

In order to mark the position as filled, click the green silhouette with a plus sign to the right of the opportunity’s title in your dashboard. Then, fill in the student’s name, school, expected start date and expected end date.

I’m not having luck finding a student. What can I do?

Make sure that you have completely filled out your opportunity description. The more specific its description, requirements and responsibilities are, the easier it is for students to find you. You can do this by clicking your opportunity’s name located in the “Work-Based Learning” portion of your dashboard. Then click the “Description” tab to make edits.

Remember that the search for a student can work both ways! Just as students can use the site to find you, you can use it to find them. Utilize the “Advanced Intern Search” in your dashboard to search for candidates by keyword, school, location and more.

If you still are not able to find a match, contact us at info@mycareerE3.org, and we will be more than happy to assist you.

A student says he/she is on the website, but I cannot find them.

After six months of inactivity, student accounts become inactive making it impossible for them to be visible on the site. Students may reactivate their account simply by logging in. If you need more assistance, contact us at info@mycareerE3.org and provide us with the student’s name. We will work to resolve the issue.

How can I contact an applicant?

You can contact an applicant by the phone number or email address provided in his or her profile. You can also contact a student through our in-site messaging system. Simply click "Contact This Student" at the bottom of the student's profile.

How can I access a specific applicant’s information?

1. Click on “Login/Register,” and log-in with your username and password.
2. Scroll down on your dashboard to find the list of applicants.
3. Click on the person’s name.
4. (If a resume is required) Click “Download Resume” located in the grey box on the right side of the page, or at the bottom of the white box containing the applicant’s information. If you do not see the “Download Resume” links on the applicant’s profile, they might not have a resume uploaded. You may contact the student to request his or her resume.
5. If the applicant uploaded a PDF file, his or her resume will automatically pop up. If the applicant uploaded a .doc or .docx file, his or her resume will download and be available wherever downloaded files are located on your computer.
6. After you open the applicant’s resume, you may save and/or print the file if you would like.

Can I put a link on the website?

Yes. You can enter your company web address by clicking “Manage the (your organization’s name) profile” located in the gray box on the right side of your dashboard.

If you require applicants to apply through your organization's applicant tracking system, you may input that link in the appropriate text box when you post your opportunity.

Can I change my company's information?

Yes. You can change your company's information at any time. Edit your profile by clicking “Manage the (your organization’s name) profile” located in the gray box on the right side of your dashboard.

Where can the opportunities be located?

span style="font-family: 'Arial',sans-serif; color: #2d2a26;">MyCareerE3 lists opportunities throughout Cincinnati / Northern Kentucky. The website allows you to search by county or region. While some companies may have out of state locations, only Cincinnati / Northern Kentucky opportunities will be approved for posting on MyCareerE3.

Am I required to hire a student for the positions that I post?

No. If you do not find a student that matches your (remove) needs, you are not required to accept an applicant via our site.

How will I know when a student has applied to my opportunity?

You will receive an email each time a student applies to your opportunity. You will be able to see a list of applicants in the “Applicants” box in your workspace. *Can there be another word here besides “applicants”?

How do I register for a free MyCareerE3 account?

On the home page, click “Login/Register” in the upper right-hand corner of your screen. You will be required to select an account type, and should select "Organization." In order to ensure your company is not already registered, the system will request you enter your organization’s name. Slowly type your organization’s name in the text box and a list will populate below. If you see your organization in the dropdown list, that means there is an existing account. Click on your organization’s name. Some of the registration fields will disappear because MyCareer3E already has your organization’s information on the site. A registered user from your organization will be notified of your request and will review your information to confirm your account.

If the system does not find your organization registered with MyCareer3E, simply complete the registration form. Be sure to select “Employer” as the organization type. Your registration will be sent to MyCareer3E to review and approve. Once a staff member approves your account, you will be able to post internships and search for interns.

If you have not gained full access to the site in 48 hours, contact us at info@mycareerE3.org.

How do I post a Work-Based Learning opportunity?

After you create an account for your organization, or join an existing account, go to your workspace. Then, click “+ Add Opportunity.” Fill in all appropriate fields - be descriptive and include as many details as possible. Once you are finished, click “Save.”

How many Work-Based Learning opportunities can I post?

MyCareerE3 has no limit to the number of opportunities you can post. However, each employer should carefully consider the appropriate number of longer-term placements (such as internships,co-ops and apprenticeships) to ensure a high-quality experience for all.

Can I post full-time or part-time positions?

No, MyCareerE3 is a site for work-based learning opportunities only.  a work-based learning-only site. However, if you are trying to fill full-time or part-time positions, MyCareerE3 recommends you consider exploring how to offer an internship, co-op, pre-apprenticeship or apprenticeship.

Can students receive credit for their Work-Based Learning experiences?

Based on a student’s career path plan, and on the work-based learning opportunities that he/she completes, high-school credit may be earned.

Do I need to pay students?

Most work-based learning experiences are unpaid.  However, some internships, and all co-ops and apprenticeships will be paid. If you're considering posting an unpaid internship, please review the U.S. Dept. of Labor laws. 

What kinds of Work-Based Learning opportunities can I post?

MyCareerE3 allows any high-quality work-based learning opportunity to be posted [maybe include a link that shows the document with the continuum of types here]. The nature of high-quality is based on the best practices outlined in  Employer Guide to Work-Based Learning’ and the employer's commitment to enhancing the student learning experience. If you are unsure of the quality of your positions, MyCareerE3 will assist you in evaluating the tasks and duties. Download our Employer Guide for tips for creating a meaningful work-based learning program. You may post short-term, long-term, project-based, virtual, paid and unpaid opportunities. If you're considering posting an unpaid internship, please review the U.S. Dept. of Labor laws.

How much does it cost to post Work-Based Learning opportunities?

Posting work-based learning opportunities is completely free. You may post an unlimited number of opportunities and have access to our student candidate database for free

I lost my password. How may I retrieve it?

On the home page, click “Login/Register” in the upper right-hand corner of your screen. Underneath the “Log In” button, click “Forgot Password?” and enter your email or username. You will be sent an email with instructions to change your password.

How do I change my password?

Sign in to your account. Click "Edit Account” in the upper right-hand corner of your screen. After clicking the link, select “Change Password” underneath the “Update Account” button.

I registered. Why can’t I post a Work-Based Learning opportunity?

In order to provide the best possible service to students, MyCareere3 reviews every new organization registration. Until a staff member approves your organization and grants you full access to the site, you will not be able to post any opportunities. If you are joining an existing account, a registered user needs to grant you access before you can post opportunities.

If you have not received full access to the site in 48 hours, please contact us at info@mycareerE3.org.

Are there any resources offered to employers?

MyCareerE3 provides a variety of assessment forms (see KDE WBL Manual) and access to best practice information on work-based learning (see Employer's Guide to Work-Based Learning), both attached to this platform. 

Please also see:

Kentucky Career Center's (KCC) 'Employer Resource Guide' (https://nkcareercenter.org/erg/) and the Greater Cincinnati Collegiate Connection's (GC3) 'Cincinnati Region Internship Toolkit (https://www.gccollegiateconnection.org/internship-initiative/internship-toolkit). 

The NKY College and Career Connector is also available to employers to answer questions, provide training, and offer technical assistance as needed.  (info@mycareerE3.org) 

How does the system work?

MyCareerE3 is a high-tech and high-touch system, built to enhance opportunities for individuals seeking internships and employers searching for interns. The high-tech portion allows employers to access our intern candidate database, advanced search features and the ability to contact students.

Additionally, MyCareerE3 offers high-touch services that enable you to receive personal assistance, customized tools and much more.